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What is NetSuite Purchase Order Receiving?

NetSuite purchase order receiving allows you to quickly and efficiently process receipt of outstanding purchase orders, transfer orders and return authorisation items as they arrive at your warehouse. When an order is received, NetSuite automatically updates the associated record, so all business processes and data remain up-to-date. Updates are also made to the total asset value of inventory, ensuring accounting and balance sheet figures are accurate. Finally, upon receipt, items are automatically allocated to existing sales commitments, backorders and production builds, triggering further actions if required.

NetSuite Order receiving dashboard on a mobile screen
NetSuite open purchase orders dashboard on a mobile screen

Mobile Receiving

Further simplify and streamline the receiving process using the NetSuite WMS mobile app. With GS1 barcode scanning, product information can be quickly and accurately captured and recorded using a mobile device.

Company-wide Communication

When orders are received, the inventory record is automatically updated to reflect the change in item quantity, so there’s always a real-time view of stock on hand. And, NetSuite automatically creates a bill in accounts payable for the order.

NetSuite purchase order screen

NetSuite WMS has helped Extel eliminate manual processes, streamlining our operations and increasing efficiency to better meet and exceed client expectations.

Bruce Fitzgerald
CEO at Extel Technologies

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NetSuite Purchase Order Receiving Benefits

  • Streamlined Receiving. Process incoming orders with ease and automatically initiate subsequent processes, such as quality inspections or work orders.
  • Quickly Expedite Outstanding Orders. By tracking overdue and expected orders, you can quickly follow up on missing items.
  • Mobile Receiving. Receive orders with the mobile app and ensure all relevant information is captured and stored in the inventory record.

NetSuite Purchase Order Receiving Features

Ensure orders from suppliers, shipments from other company locations and customer returns are quickly and accurately received as they arrive at your warehouse, item information is properly recorded and stock is immediately available in inventory.

Partial Receipt

When a shipment arrives, compare received items against an open order to determine whether all items are accounted for. By entering a receipt to specify exactly what has been received, you can track which items are now in stock and which are still expected. Additionally, you can print item labels directly from a purchase order or item receipt.

NetSuite partial receipt dashboard

Track Overdue and Expected Orders

The expedite list uses color highlighting to identify exactly which orders are overdue or expected and provides the ability to follow up directly with primary contacts by email and/or phone.

NetSuite purchase order expense report dashboard

Receiving Transfer Orders

When items being transferred between locations are received at a warehouse, the transfer order must be marked as received by entering an item receipt. Receiving a transfer order into inventory adds the quantities received to the Quantity on Hand count at the receiving location.

NetSuite transfer order dashboard

Receive Customer Returns

When a customer return arrives at your business, simply match the shipment to the corresponding return authorisation number. Then, match item receipts against the open authorised return. Marking authorised returned items as received when they arrive updates item and order information, including inventory on hand and return status.

NetSuite return authorization dashboard

Landed Cost Management

Properly apply landed costs to items’ COGS as they are received. You can create different landed cost categories to track all expenses incurred when purchasing. Typical landed cost categories include:

  • Shipping charges
  • Freight costs
  • Import fees
  • Customs and duty
  • Taxes
  • Insurance
  • Handling charges
NetSuite item receipt dashboard

Challenges NetSuite Purchase Order Receiving Solves

  • Inaccurate Data Capture. Use the WMS mobile app and GS1 barcode scanning to easily capture all necessary product information as items are received.
  • Late or Missing Orders. Easily track and follow up on late or missing orders using the color-coded expedite list.
  • Labor-Intensive Manual Processes. Receive orders in bulk using the mobile device and ensure quick and accurate receipt of goods.
  • Delayed Availability. Items are marked as available in inventory as they are received, ensuring goods are immediately allocated to fill outstanding orders or for future builds.
  • Partial Deliveries. Easily receive and bill for partial shipments to keep accounting and inventory records accurate at all times.

How Much Does NetSuite Purchase Order Receiving Cost?

Companies of every size, from pre-revenue startups to fast-growing businesses, have made the move to NetSuite. Looking for a better way to run your business but wondering about the cost?

Users subscribe to NetSuite for an annual licence fee. Your licence is made up of three main components: core platform, optional modules and the number of users. There is also a one-time implementation fee for initial setup. As your business grows, you can easily activate new modules and add users — that’s the beauty of cloud software.

Purchase order receiving capabilities are included with NetSuite WMS, which is available as an add-on module.

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Resources

Data Sheets

Access specifications, features and benefits of NetSuite purchase order receiving.

Essential Learning

Discover best practices and learn more about purchase order receiving from beginner to advanced levels.